Trade shows, County fairs. Film festivals. Street fairs. Flea Markets. Job fairs.
Events like these are a compendium of thousands of details. Vendors, payments, marketing, invoicing… keeping it all organized and easily accessible can be exhausting.
PS Solutions to the rescue! We’ve recently released our own vendor management system, and we call it Chute – as in, parachute – because it eases your entry into the event. We were working with a Pennsylvania County Fair which faced problems when volunteers left the organization. The result was increased difficulty tracking and managing billings. The team at PS Solutions saw an opportunity to help event managers across the country easily organize, communicate about and manage their interaction with vendors.
Here are just a few things we took into consideration when creating our event management system for festivals:
A Bird’s Eye View: Event maps
Chute Festival provides you with a computerized interactive version of your festival or fairground layout. It’s easier than ever to determine which spaces are still are rented and quickly pinpoint where each vendor will reside. Of course, it’s also easier to show which spaces are open and left to be sold, allowing you to quickly close the deal. Vendor reservations are laid out in color, making it a snap to identify who’s where.
Better Communication: Email Systems
Keep up communications with potential, current and even former vendors through our simple email management system that ties directly to the data in your system.
Get Paid Faster: Cloud-based Invoicing
Let Chute Festival take the stress out of billing. Generate customized Invoices on the fly to track and manage payments and accounts. With a few clicks, you can generate all invoices for a given event. And all the information is tied back to each vendor, giving you greater insight into where you stand financially.
And if you use a different accounting – or event database — package, that’s no problem either. Chute provides easy export into PDF, .xls and CSV. With only a few clicks you can export an entire section of data in a pain-free process.
Always On: Cloud-based Software
There are so many advantages to having a cloud-hosted software solution. For example:
- Any device, anywhere: with Chute you aren’t tied to a specific machine, so you can access information from your phone when traveling, your tablet on-site, or your desktop in the office.
- Team-Driven: We don’t limit the number of users, and there’s no extra charges for access from multiple devices. Keep your team focused on success, not worried about the technology.
- Secure and Off your Mind: The software itself and all of your data is hosted offsite in a secured environment, so you no longer have to worry about system failure, hard-drive crashes or obsolete technology. Leave maintenance and upgrades behind and focus on what makes your festival work.
No Limits: Host Scores of Events
We don’t believe in capping your creativity or your success. So, go ahead. Host two events this year. Or three. Even if you want to expand your mapping footprint or layout, the costs for new maps are available at extremely low rates, allowing you to expand or reorganize without worrying about excessive costs. Whether you host one event or a dozen there are no caps when you use Chute Festival to manage your projects.
Feel confident. As you grow, Chute Festival will grow with you.
Want to learn more about how Chute can help you? Connect with us at firstname.lastname@example.org